What this job involves: 1. Provide comprehensive administrative support for various functions including General Affairs, Facility Management, Real Estate Services, Insurance, and Office Management. 2. Serve as the main point of contact for all office-related inquiries, maintenance, and repair to ensure smooth operations. 3. Plan and implement effective office systems, space utilization strategies, and equipment management to maintain office efficiency on a day-to-day basis. 4. Proactively manage office supplies and maintain an updated inventory to ensure the availability of necessary resources. 5. Coordinate with vendors to ensure proper maintenance and functioning of office equipment such as air-conditioning systems, printing machines, lighting, pantry services, water supply, furniture, fire extinguishers, etc. 6. Provide crucial assistance during important office events to ensure their successful execution. 7. Manage various office services including receptionist support, mail and courier services, cleaning and sanitization, security management, and other relevant services. 8. Conduct surveys, analyze user feedback, and provide comprehensive reports to enhance office efficiency and user satisfaction. 9. Perform thorough management and auditing of office assets to maintain accurate records and ensure accountability. 10. Foster cross-functional collaboration with other departments and carry out additional administrative duties as required to support overall office operations.

About the role: To enhance support for the Facility Manager and serve as the main point of contact for local stakeholders, it is essential to possess a deep understanding of their requirements and promptly address them by efficiently coordinating all facilities and services. The objective is to not only meet but exceed the service level agreements with customers. To deliver assignments effectively, it is crucial to apply industry best practices and employ the most efficient methodologies, processes, technologies, and work practices. These initiatives should be aligned with the client‘s business strategies, site requirements, and standards as well as comply with local regulations, JLL policies, and customer guidelines. What this job involves: [Facility Management Planning and Oversight]: 1. Support FM in developing facility management plans and overseeing service providers. 2. Source, select, contract, oversee, and manage service providers or on-site staff. 3. Maintain service standards, including Helpdesk, mailroom, housekeeping, employee services, and F&B areas. 4. Coordinate maintenance schedules and supervise workers for central office environments. 5. Implement technology for automated processes and perform site inspections. 6. Conduct monthly site inspections and daily patrols to identify and resolve issues proactively. [Project Management]: 1. Manage small projects independently, including space upgrades, refurbishments, Lab/Shielding Room establishment, and internal relocations. Provide expert advice on air and power consumption, floor loading, and EHS matters to stakeholders. 2. Handle other delegated tasks from FM leads. [Client and User Satisfaction]: 1. Support the Facilities Lead in implementing programs for client and user satisfaction. [Vendor and Stakeholder Management]: 1. Foster effective communication between Facility Manager, JLL personnel, and vendors. 2. Collaborate with stakeholders to handle small projects and oversee delegated tasks within the FM department/realm. [Landlord Relations and Reporting]: 1. Cultivate positive relationships with landlords, enhance service delivery, and ensure accurate and prompt reporting.

What this job involves: *HARD SERVICES: [Facility Repairs & Expansion & Management]: 1. Manage facility maintenance tasks including but not limited to carpet cleaning, annual deep cleaning, upkeep and repairs of coffee machines, kitchen appliances, air filter systems, copy machines, and electrical panels. 2. Conduct regular assessments and implement measures to improve air quality, water quality, and overall environmental conditions within the facility. 3. Assist in facility expansion initiatives by providing project management support. Collaborate with stakeholders, contractors, and vendors to ensure execution. 4. Oversee waste management activities, including proper disposal and recycling procedures; take charge of asset management responsibilities, including conducting inventory checks, and implementing effective label systems. [Security and Safety Management]: 1. Oversee security management protocols, including building access control and key management systems. 2. Coordinate and maintain comprehensive EHS programs, ensuring compliance with local regulations and industry best practices (i.e. first aid supply, fire extinguishers, building drills, fire equipment check... etc.) [Contractor and Vendor Management]: 1. Manage relationships with contractors and vendors to ensure the timely and effective delivery of services, including but not limited to water dispenser maintenance, office cleaning, disinfection, and appliance maintenance. *SOFT SERVICES: [Administrative Duties]: 1. Provide reception services, including greeting visitors, managing incoming calls, and directing inquiries to the appropriate staff members. 2. Ensure an adequate supply of stationary materials for day-to-day operations, coordinating orders, and inventory management; manage the purchase, inventory, and distribution of SWAG. 3. Generate purchase orders accurately and efficiently, tracking and reporting actual spending against budget allocations. 4. Coordinate and oversee the printing and distribution of name cards; streamline the mailing process, handling both inbound and outbound mail. 5. Collaborate with internal stakeholders to plan and arrange seating arrangements, including updating floor plans and layouts to accommodate changes. [Vendor Service & Lease Management]: 1. Manage real estate portfolios, including frequent status updates and effective contract management; Facilitate lease and contract extensions, renewals, and new acquisitions. 2. Oversee the process of business contract and service signing. Coordinate with legal teams and vendors to draft and finalize agreements. 3. Ensure compliance with company policies and legal requirements. [Facilities Maintenance & Logistics & Operations]: 1. Janitorial management: supervise and oversee the daily cleaning operations for the office premises; coordinate regular clean-up schedules; plan and manage annual deep cleaning initiatives. 2. Coordinate with professional service providers to conduct regular disinfection of office spaces and high touchpoint areas; collaborate with pest control companies to proactively address any pest-related issues; implement and maintain rigorous COVID-19 protocols. 3. Manage and replenish pantry supplies, including coffee, tea, milk, and other refreshments. 4. Implement cost-effective courier solutions and negotiate favorable terms with service providers. 5. Support internal communications initiatives by disseminating company-wide announcements and updates. [Events and Hospitality]: 1. Coordinate and manage meal orders and arrangements, including lunch, dinner, and event support. 2. Oversee the purchase and distribution of holiday gifts, while aligning with company values and budgetary constraints.

1. 與業主召開會議並執行會議決議事項。 2. 指揮監督所屬員工推行會務與業務。 3. 規畫財務、安全、環境、設備等管理事項。 4. 機電人員管理與溝通。 5. 訓練、考核、獎懲現場同仁。 6. 清潔、保全、機電之人員配合與禮儀教導。總幹事證照

What this job involves: [Leadership/Staff Management]: 1. Foster an environment that promotes teamwork, cooperation, and a culture of performance excellence within the FM team. Encourage collaboration, open communication, and mutual support among team members. 2. Comply with and adhere to temporary working arrangements and directives provided by leadership. Demonstrating flexibility and adaptability to meet changing circumstances or requirements, ensuring a smooth workflow and efficient operations. [Facilities Operations]: (a.) Maintenance and Operations: 1. Proactively monitor the Preventive and Planned Maintenance program to optimize maintenance efforts, minimize repair and replacement costs, and mitigate the risk of equipment failure. Collaborate closely with the Nerve Centre, promptly addressing any outstanding work orders and ensuring efficient resolution of maintenance issues. 2. Take full responsibility for the day-to-day operations of the facility‘s hard services, such as security systems, HVAC, firefighting equipment, furniture, and office carpet. Develop and implement an annual preventive maintenance plan, ensuring adherence to corporate and client policies. 3. Provide supervision and coordination for all site repairs, overseeing the general procurement of daily hard service operations, repairs, and installations. (b.) Quality Assurance and Compliance: 1. Take ownership of implementing, complying with, and auditing all internal management systems to ensure quality assurance across the organization. 2. Ensure consistency of regional policies and procedures, constantly updating Delphi+ - the central information repository - as required. (c.) Operational Coordination & Continuous Improvement 1. Support the Management Team in effectively coordinating churn and other relocation activities. 2. Foster close collaboration between the team and Regional Operations procedures to maintain consistently high service standards. 3. Proactively identify and recommend continuous quality improvement practices across sites, drawing on industry best practices and lessons learned. [Procurement and Vendor Management]: 1. Provide support in evaluating vendor procurement and management practices. This includes assisting in the renegotiation and tendering processes, which involve the preparation of tender documentation, thorough evaluation of tenders, and the preparation of contracts in alignment with agreed client procurement guidelines. 2. Effectively coordinate and closely monitor the contractor management program to ensure that all vendors fully comply with the terms and conditions. 3. Maintain an accurate and up-to-date Contract Management Database, ensuring that all relevant information related to vendor contracts, agreements, and amendments is consistently recorded. [Risk Management]: 1. Collaborate in the implementation and management of a property risk management program, which includes identifying and mitigating major risks such as occupational health and safety, fire safety, essential services, and environmental hazards. 2. Identify and prioritize critical operations and sites within the region, ensuring their proper functioning and safeguarding their operational continuity. 3. Provide valuable support in the implementation and ongoing monitoring of disaster recovery and business continuity plans. 4. Adhere to established escalation procedures and incident reporting protocols, promptly escalating and reporting any incidents or issues following company guidelines. [Customer Service/ Client Relationships]: 1. Deliver exceptional customer service by consistently exceeding client expectations and cultivating strong, positive relationships with clients. 2. Record and promptly address feedback received from client sessions, ensuring that necessary actions are taken to ensure the satisfaction of end users. 3. Take a proactive approach to managing client expectations, ensuring that service levels are consistently met.輕型機車,普通小型車輕型機車,普通小型車