【外商】Administrative Assistant (Contractor)

1. Business administration assistance - Prepare welcome board for customer visitors - Scan name cards and update the contact database - Make restaurant bookings - Support foreign executive business travelers or local Sales with general travel support (Agenda, Hotel booking, Restaurant booking, real-time location of foreign visitors, …) - Make taxi bookings and maintain a taxi time planning - Share travel information with IMS Tainan office - Support sales event preparation : courtesy gift preparation, print-out presentation material, arrange taxi, create attendee list, etc. - Other administrative arrangements where needed. 2. Office assistance : - Lobby front-desk responsible : pickup and re-direct incoming phone calls to IMS staff. - Open office door for suppliers and receive the goods delivered receipt - Refill consumables : coffee, milk, stationary, fruit, printer paper, copier paper, IT - Maintain inventory stock of consumables : check quantity, keep a tidy storage - Support company events (monthly snack day, Christmas party, …) with catering arrangement and office decoration. - Office facility arrangement : light on/off, A/C on/off, meeting room arrangement, utensils, etc. - ICT Spare parts hand-over to employees (headphone, keyboard, cables, monitor, …) - Monitor cleanliness of office desks, meeting rooms, public area, eating area and give directions to cleaning and maintenance staff in case of repairs or changes needed.