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★ 歡迎想回越南發展之越籍夥伴加入 ★ 工作地點:南定省 、培訓地點:北江省 1. 集團行政業務流程溝通、整合及規劃 2. 專案規畫與執行 3. 活動規劃與推展機械工程學類,電子工程學類,電機工程學類

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1.將核准之文件送打、校對、並登記發出日期、文號等紀錄 2.依照公司內部各單位或公司外部來文草擬回覆的公文 3.根據企業或組織既定之政策或目標,研訂總務工作計畫,並付之實施 4.審核各部門工作報告中有關之總務業務 5.監督總務人員辦理機構內之設備維護、辦公環境美化、營繕工程規劃、水電維修、公務車輛管理、電信郵務、交通、文具伙食供應、工業安全衛生、櫃台服務等業務 6.提供公司人員交通、文具伙食供應 7.提供公司人員電信郵務之服務 8.辦公室營繕工程規劃包含辦公環境美化、裝潢 9.綜合辦理公司內之設備維護包含水電以及辦公用品修護商業及管理學門

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About the Position: As an Executive Administrative Assistant, you are accountable to provide support to ensure efficient operations of the team. You will be responsible for coordination of department meetings and appointments (including logistical and travel arrangements), providing general support on matters related to organization and communication as well as the execution of general administrative duties. The ideal candidate for our Executive Assistant position will have significant experience navigating a complex diverse environment and be comfortable interacting with employees of all levels. To be successful, you will need strong organizational and multi-tasking skills, high level of confidentiality, handle sensitive information in confidential manner and the ability to gather information and make decision independently. Being proactive and anticipating the needs of the executive is essential as your priority time, schedules, inquires, and information Responsibilities: • Responsible for defined work or projects with moderate complexity. Follows an individual work plan and meets day-to-day short-term objectives. Has the ability to resolve issues through immediate action or shortterm planning. • Provide overall office management and administrative duties such as phone coverage, call screening, memos, and letters to the executive. • Proactively coordinate the executive’s calendar, which is comprised of a heavy meeting schedule and extensive travel. • Plan, schedule, and arrange business meetings and travel itineraries; maintain passport and visa requirements; prepare and reconcile expense accounts for the company. Ensure “on the road” time is productive and efficient as well as filling expense reports and ensure timely reimbursement. • Prepare presentations, reports, spreadsheets, meeting minutes and other business information. • Assist in managing expense accounts and budgets. • Provide discrete and confidential coordination of sensitive company information. • Use discretion in interfacing with all levels of individuals, internally and externally. • Anticipate needs and accomplishes responsibilities without direction. • Prepare, evaluate, and edit incoming and outgoing communications for the executive. • Manage multiple projects and priorities and initiates follow up to ensure timely achievement of commitments. • Providing administrative assistant, such as writing and editing emails, drafting memos, and preparing communications on the executive’s behalf. • Maintaining comprehensive and accurate records. • Organizing meetings, including scheduling, sending reminders, and managing catering when necessary • Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters. • Maintains calendar and appointment schedules and works with leader to effectively manage time • May serve on particular projects and committees. • Opens distributes, reads/handles mail and emails as requested or required. • Manage the travel budget and book all executive air travel, land transport and accommodations, as well as communicate those arrangements with a high level of detail and follow through. • Some personal errands on behalf of the executive team will be needed from time to time. • Perform a broad range of administrative/clerical duties including preparing reports and agendas that may require compilation, layout, and formatting of various data, composing replies to correspondence, and composing letters, memoranda, or reports in final form. • Determines nature and appropriate destination of incoming phone calls or electronic mail queries. • Providing general support on matters related to organization and communication as well as the execution of general administrative duties. • Own the executive calendar; coordinating Team Buildings, Celebration activities, etc. (including logistical and travel arrangements) and provide reminders. • Curious and proactive: interested in the work out team is doing and finds ways to get involved or help, looks ahead in the calendar and finds opportunities to help the team work more efficiently and effectively • Maintain inventory of departmental supplies and computing resources; coordinate necessary equipment or facilities repairs or changes. SystemEngineer360 – Best Companion for System Engineers! 2 • Support the department’s financial processes, including budgets, contracts, purchase orders, payments, vendor relations, etc. • Expert organization: able to manage multiple tasks and competing priorities smoothly, calmly and with positive attitude Requirements: • Diploma or bachelor’s degree in any field • Prior Multi-National Company experience • Prior experience serving executive leadership (i.e., Director, VP, SVP, EVP, CEO) • Good command of English • Proficient with Microsoft Outlook, Cisco Webex Teams, Zoom, etc. • Able to multitask • Prior experience managing complexities of global travel • Strong attention to detail and problem-solving • Strong written communication: able to build a power point presentation, synthesizes large amount of input and able to summarize in pithy bullet points or simple visual • Experience assisting with project management (helping with release schedules, timeline monitoring, documentation, etc.) • Willingness and ability to work a flexible schedule when necessary Others: • Company will sponsor the Working Visa in Singapore • Company will pay the flight ticket to Singapore • S$3,000 – 3,500 Singapore Dollars per month • Project bonus • 14 days annual leaves • Flexible working hours • Up to 7 days sick leaves (No hospitalization) • Up to 30 days sick leaves (hospitalization)

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