旅遊部-業務助理

1.免稅商店專責人員業務之執行與海關聯繫窗口 

2.免稅商品進出倉之文件及貨品檢核執行 

3.商品盤點帳務查詢、異常追蹤、庫存稽核作業 

4.各項行政作業流程執行、改善及優化，及業務聯繫窗口 

5.專案工作級主管交辦事項。

1.熟悉公司行號、旅行社、國旅等團體市場。  

2.積極負責，具良好溝通協調能力，抗壓性高，自主能力強，配合行銷業務相關事宜。  

3.負責團體訂房(含相關訂餐會議)或團務相關帳款處理宜。 

4.定期提供業務銷售狀況報表。 

5.主管交辦事宜

業務專員負責協助行銷業務主管並支援各項銷售流程相關行政業務。同時擔任業務部對外聯絡窗口，透過電話和電子郵件與顧客溝通並回覆需求。 

1. 支援行銷業務部，執行各項行政職務（例如文件歸檔、打字、影印、發送電子郵件、傳真及信件）。 

2. 依照行銷業務主管的指示，安排與協調各項會議行事曆、議程以及所需文件。 

3. 隨時掌握酒店日常服務、活動、促銷等最新資訊。若有任何變更，需向團隊成員更新以確保顧客收到最新資訊。 

4. 於業務相關系統內輸入、檢索、協調並驗證各項資訊（例如佣金、業務來源、第三方資訊等）。 

5. 維護各項專有資料與資訊的機密性。 

6. 準備並審查各項書面文件（例如工作日誌、商業信函、備忘錄、報告），包含校對與編輯各項資訊，以確保其準確性和完整性。 

7. 確保工作區域保持整潔有序。 

8. 處理並排解顧客訴願，在系統內登錄顧客意見回饋。確保問題及時解決，讓顧客滿意。 

The Sales Coordinator is responsible for providing administrative support to the Director of Sales and Marketing in the organization of sales-related documents throughout the sales process. The individual also serves as the point of contact for clients and communicate with them by phone and email to respond to questions and requests. 

1.Perform general office duties to support Sales & Marketing (e.g. filing, sending emails, typing, sending outgoing faxes, delivering incoming faxes, copying, opening or distributing mail).  

2. Coordinate and organize meeting schedules, agenda and required documents as instructed by the DOSM.  

3. Maintain an up to date knowledge of the hotel daily services, activities, promotion, and event. Effectively communicate and update all team members on any changes to ensure guests receive up-to-date information.  

4. Enter, retrieve, reconcile, and verify information (e.g. commissions, leads, third parties) in software involved in the sales process. 

5. Maintain confidentiality of proprietary materials and information. 

6. Prepare and review written documents (e.g. daily logs, business letters, memoranda, reports) including proofreading and editing written information to ensure accuracy and completeness. 

7. Ensures that work area is kept neat, organized and clean at all times. 

8. Handling complaints and resolving service ‘Glitches’, keep a record of all feedbacks under the appropriate system. Ensures that the issues are resolved in a timely manner to guests’ satisfaction.