HR Secretary

Job Summary: 

The two assistants areresponsible for supporting the US/MS/LS art departments, US Social Science department and US World Language with administrative tasks and maintenance ofthe department offices routines. Both Assistants serve in 4B33, the SSAWLHub.  

Core Duties and Responsibilities:  

The role provides comprehensive administrative and operational support for the K-12 Visual Art Department, US Social Science Department, and US World Language Department. Key responsibilities include procurement and budget administration, coordination of departmental events and trips, facilities and operational support, textbook and inventory management, communication and data coordination, competition and exhibition support, and bilingual administrative assistance for students, parents, faculty, and external partners. The position also serves as a central coordination hub to ensure the smooth and efficient operation of all three departments. 

Interested candidates are encouraged to visit the school website for the full job description and application details.

Job Summary: 

The HR Specialist – Learning Development & Performance Management is responsible for planning, coordinating, and administering support staff learning, professional development, and performance management systems in alignment with school priorities, HR initiatives, and compliance requirements. Reporting to the Director of Human Resources, this role plays a key operational role in supporting workforce development, employee performance effectiveness, and a positive employee experience. 

The position manages support staff performance management frameworks, evaluation cycles, documentation, work schedule and timelines, ensuring processes are consistently applied in accordance with school policies, procedures, and legal standards. The role also plans and coordinates support staff professional learning and development initiatives, working closely with the Office of Learning and other stakeholders to deliver schoolwide employee learning and wellness activities. 

In addition, the HR Specialist serves as a primary point of contact for support staff professional learning development and performance management‑related inquiries, providing guidance, coordination, and clear communication to support staff members and their supervisors. The role supports strategic HR initiatives related to supporting workforce planning and staff development, contributes to process improvements, and ensures accuracy, confidentiality, and professionalism in managing support staff performance and professional growth records. 

Core Duties and Responsibilities:  

- Plans, coordinates, and delivers support staff professional learning and development, and employee wellness initiatives aligned with organizational goals and HR priorities. 

- Coordinates schoolwide employee learning and development initiatives in collaboration with the Office of Learning. 

- Manages support staff performance management systems, ensuring evaluation processes align with school policies, procedures, standards, and established timelines. 

- Coordinates and manages support staff performance review cycles, including process administration, timeline management, and tracking of performance review related documentation. 

- Manage support staff attendance requirements and work schedule tracking, inquiries, and maintenance to ensure alignment with operational needs and compliance with Taiwan government labor regulations. 

- Manages support staff professional learning, development, and performance‑related inquiries and communications. 

- Provide guidance, advisory support, and process improvement recommendations related to support staff performance management. 

- Ensure compliance with performance management policies, procedures, and applicable legal requirements. 

- Support strategic HR initiatives related to workforce planning, employee development, and organizational effectiveness.  

- Perform other HR initiatives and projects as assigned. 

Position Specific Key Competencies: 

- Proven experience in HR full functions, especially expertise in employee learning development and performance management systems 

- Strong knowledge of employment and performance management and HR policy compliance. 

-Demonstrated leadership and collaborative teamwork skills. 

- Excellent communication, interpersonal skills, and effective problem-solving abilities. 

- Proficiency in planning, project management, and organizational coordination. 

- Advanced analytical and logical thinking for evaluating complex situations and identifying causes and consequences. 

- High attention to detail for accurate correspondence, reports, and data management. 

- Ability to manage emotions, handle difficult conversations, cope with stress, and accept feedback professionally. 

- Professional awareness of behavioral impact and ability to maintain positive and professional interactions at all times. 

- Commitment to confidentiality in managing sensitive issues and staff concerns independently and professionally.

Job Summary: 

The HR Specialist – Recruitment & Selection is responsible for managing end‑to‑end recruitment and selection processes for support staff and substitution employees, ensuring timely, compliant, and high‑quality hiring outcomes. Reporting to the Director of Human Resources, this role plays a key part in supporting workforce planning, staffing needs, and safe hiring practices across the school.  

The position oversees recruitment operations including job postings, candidate coordination, interviews, reference checks, onboarding administration, and pre‑employment verification, while ensuring alignment with school policies, compliance requirements, and safeguarding standards. In addition, the role provides administrative and logistical support for professional staff recruitment, including coordination with recruitment agencies, maintenance of recruitment databases and job posting dashboards, and management of recruitment‑related documentation, expenses, and payment processes. 

Working collaboratively with vetting, onboarding, and HR operations teams, the HR Specialist supports seamless hiring workflows and positive candidate and employee onboarding experiences. This role also contributes to recruitment communications, process improvements, and assigned HR initiatives and projects, while maintaining a high level of professionalism, confidentiality, and service quality.  

Core Duties and Responsibilities:  

- Manages end-to-end recruitment and selection processes for support staff and substitution employees hiring and retention 

- Provides administrative and logistic support to divisions for professional staff (faculty and administrative positions) recruitment processes, including but not limited to agency communication & coordination, maintaining recruitment database dashboards and job listing, recruitment expenses, billing and payment requests 

- Ensures recruitment practices and procedures aligned with school policies, procedures and standards supports workforce planning and staffing strategy initiatives  

- Manages end-to-end new employee onboarding processes and relevant platforms/systems, orientation programs and schedule, and transition management processes in coordination with HR Officers, to ensure successful and smooth onboarding and transition experiences per the agreed timeline and standards  

- Ensures administrative compliance with recruitment-related school policies and legal requirements 

- Supports recruitment communications and candidate experience processes  

- Collaborates with vetting and onboarding functions to ensure seamless hiring workflows  

- Perform other HR initiatives and projects as assigned 

Position Specific Key Competencies: 

- Proven experience in HR full functions, especially expertise in recruitment and selection, including interviews, reference checks, performance and people management. 

- Strong knowledge of compliance requirements and HR policy administration. 

- Demonstrated leadership and collaborative teamwork skills. 

- Excellent communication, interpersonal skills, and effective problem-solving abilities. 

- Proficiency in planning, project management, and organizational coordination. 

- Advanced analytical and logical thinking for evaluating complex situations and identifying causes and consequences. 

- High attention to detail for accurate correspondence, reports, and data management. 

- Ability to manage emotions, handle difficult conversations, cope with stress, and accept feedback professionally. 

- Professional awareness of behavioral impact and ability to maintain positive and professional interactions at all times. 

- Commitment to confidentiality in managing sensitive issues and staff concerns independently and professionally.

Job Summary: 

Deliver efficient and high-quality administration of employee leave and substitute systems, providing essential logistical support to the HR Office to ensure the seamless operation of Taipei American School‘s HR functions without disruption or delay.  

Core Duties and Responsibilities:  

Substitution Arrangement and Coordination  

- Manage daily faculty and support staff substitution arrangements, ensuring uninterrupted class and office operations through timely coverage. 

- Prepare the substitute availability schedule and annual renewal report. Conduct new substitute HR inductions on the first day, assisting with inquiries and arrangements, and maintaining a standard induction manual guide. 

- Assist with the annual review of the substitute faculty handbook.  

Substitute Payroll Administration 

- Maintain the substitution assignment and payroll database, ensuring compliance with school policies and procedures.  

- Ensure data accuracy, process according to approved rates and schedules, and timely handling of substitute scheduling, assignment adjustments, and related inquiries. 

- Prepare and distribute substitute monthly pay slips in accordance with the agreed schedule and standards.  

Employee Leave Requests Administration 

- Manage employee leave requests and related inquiries, ensuring that leave records are verified, accurately maintained, and updated in HR systems in compliance with school policy requirements and agreed process timelines. 

- Prepare leave reports, including but not limited to daily attendance distribution, monthly leave reports, leave balance reports, annual accrued leave and ILB reports, and departing cashable leave reports. 

- Manage the sensitive execution of Bereavement Leave and coordinate school condolence gestures (e.g., flower arrangements). Process policy-specific claims, such as Travel Reimbursements (Airfare), ensuring strict adherence to eligibility criteria before submitting the validated request for payment.  

Other HR initiatives and projects as assigned.  

Work schedule: 06:30 AM to 15:30 PM; Monday – Friday, inclusive of 1 hour lunch break

1. 接送主管上下班、外出洽公、配合例假日主管用車需求。 

2. 負責高階主管和外賓的接送； 

3. 維持整理座車內外之美觀清潔、定期檢修車輛保養。 

4. 開車技術佳、沉穩有耐心，具安全駕駛觀念，重視行車安全、熟悉北北基桃交通路線。 

5. 上班時間依主管行程排程，假日需配合主管行程加班。 

6. 主管無行程或使用車輛需至公司其他單位協助幫忙。 

7. 能完全配合協助主管交辦事項。 

8. 有良好守時習慣。