業務助理(刊期已經結束)

辦公室日常庶務協助（文件整理、分類、歸檔） 

協助物件裁減、清點、標示與整理作業 

協助辦公環境整潔與基本行政支援 

資料登打與整理, 謄寫紀錄 

每週可配合 0.5～2 天 

上班時段可彈性協調（以白天時段為主）

1. **國際物流: 與海運空運公司聯絡安排運送** 

* 協助聯繫貨運公司，安排產品或物料之出貨、運送與追蹤進度。 

* 確保運輸流程符合公司需求與時效，並處理相關文件及異常情況。 

* 閱讀物流需求, 與報關行聯繫確保運送 

2. **營運資料整理** 

* 負責蒐集、整理及歸檔營運相關資料（如工單、訂單等）。 

* 定期更新各類報表，確保資料完整性與準確性，並提供主管決策所需資訊。 

3. **國內物流: 與貨運公司聯絡安排運送** 

* 協助聯繫貨運公司，安排產品或物料之出貨、運送與追蹤進度。 

* 確保運輸流程符合公司需求與時效，並處理相關文件及異常情況。 

4. **零用金出納** 

* 負責公司日常零用金管理，包括收支登記、核銷與報銷作業。 

* 確保帳務正確、透明，並定期彙整報表提交主管審核。 

5. **文件收發與寄送** 

* 負責公司內部與外部文件之收發、整理、歸檔及寄送。 

* 維護文件流轉紀錄，確保文件傳遞準確且及時。 

1. **International Logistics: Coordination with Shipping and Air Freight Companies** 

* Assist in contacting freight forwarders to arrange product or material shipments, transportation, and progress tracking. 

* Ensure the transportation process meets company requirements and timelines, and handle related documentation as well as irregular situations. 

* Review logistics requirements and coordinate with customs brokers to ensure smooth delivery. 

2. **Factory Affairs Data Management** 

* Collect, organize, and archive factory-related documents (e.g., work orders, purchase orders). 

* Regularly update various reports to ensure data integrity and accuracy, and provide information to support managerial decision-making. 

3. **Domestic Logistics: Coordination with Freight Companies** 

* Assist in contacting freight companies to arrange product or material shipments, transportation, and progress tracking. 

* Ensure the transportation process meets company requirements and timelines, and handle related documentation as well as irregular situations. 

4. **Petty Cash Management** 

* Manage the company’s daily petty cash transactions, including recording income and expenses, reimbursements, and payment verifications. 

* Ensure accuracy and transparency of accounts, and regularly compile reports for managerial review. 

5. **Document Handling and Dispatch** 

* Manage receipt, distribution, organization, filing, and dispatch of both internal and external company documents. 

* Maintain document circulation records to ensure accurate and timely delivery. 

**About the Company:** 

We are a fast-growing manufacturing startup primarily serving the global energy industry. Our office is multinational, with team members from diverse backgrounds. For those who enjoy using foreign languages, daily communication can be conducted in English, French, Japanese, Malay, Hindi, Thai, or Cantonese with colleagues. Communication with domestic logistics companies, however, is primarily in Chinese.

1. Input, process, and track orders from European and American customers. 

2. Maintain communication with European and American customers, respond to emails, and confirm delivery schedules. 

3. Assist the business in handling administrative tasks related to sales operations within the company. 

4. Support the sales team in organizing data and information about European and American customers. 

5. Assist in preparing for international exhibitions. 

Assist sales to: 

- Quote prices, credit terms, and prepare sales contracts for orders obtained 

- Enter new customer information 

- Support inventory planning and shipping schedules 

- Provide Logistic support and backup as needed 

- Prepare Business Reports as required for assigned accounts and responsibilities 

- Coordinate logistics, cargo, import / export documents 

- Daily English oral discussion with multi-country sales team members 

1. 輸入、處理並追蹤歐美客戶訂單。 

2. 保持與歐美客戶間之聯繫，回覆e-mail，並確認交貨期。 

3. 協助業務處理銷售業務相關之公司內部行政作業。 

4. 協助業務人員整理歐美客戶資料 

5. 協助準備國際展覽 

協助銷售： 

- 報價、信用條款，並為獲得的訂單準備銷售合同 

- 輸入新客戶信息 

- 支持庫存計劃和運輸計劃 

- 根據需要提供後勤支持和支持 

- 根據分配的賬戶和職責的要求準備業務報告 

- 協調物流、貨物、進出口文件 

- 與跨國籍銷售團隊成員進行日常口語討論 (英語)